Conference Policies

Authorization for Use of Image, Name and Other Likeness
By attending the 2024 NAPCRG Annual Meeting or entering in the facility in which the 2024 NAPCRG Annual Meeting takes place, you agree that NAPCRG and/or third parties authorized by NAPCRG may photograph or record your likeness, image, name, voice and/or words and may publish, display, reproduce, copy and distribute your likeness, image, name, voice and/or words for promotional, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, presentations and marketing materials. You further acknowledge that NAPCRG and/or third parties authorized by NAPCRG shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation. 

Conference Cancellation Statement

In the unlikely and extreme event that NAPCRG is forced to cancel a conference, NAPCRG is not responsible for fees or penalties that conference registrants may incur for non-refundable airline tickets or hotel deposits.

Registration Cancellations - 2024 NAPCRG Annual Meeting
Refund Policy

Last minute changes happen. Reference the information below to understand the cancellation process for your conference registration. There will be no refunds for COVID related cancellations for NAPCRG Conferences.

Fifty percent of the conference registration fee will be refunded if a cancellation is necessary and written notification is received in the NAPCRG office no later than October 18, 2024. After the specified date, no refunds will be issued, except in cases of personal medical (non-COVID related) or weather emergencies.

NAPCRG does not refund membership fees.

Refund requests due to personal medical (non-COVID related) or weather emergencies at the time of the conference may be eligible for a 50% refund. If registrant is unable to attend because of a weather emergency, registrant must show that they attempted to reschedule their travel arrangements but could not get to the conference during the official conference dates. In the event of such a cancellation request by a conference registrant, the registrant must provide NAPCRG with official documentation to support their request. Registration substitutions must be sent via email and must be submitted by either the person who paid for the registration or by the original attendee. To request a change or a cancellation for the 2024 Annual Meeting contact the NAPCRG team at napcrgoffice@napcrg.org.

NAPCRG Health and Safety Policy for Conferences, Events, and Meetings

NAPCRG’s priority in all conferences, events and meetings is the safety and welfare of our attendees, exhibitors, partners, and staff.

To attend the NAPCRG Annual Meeting and/or any related meetings or events you acknowledge that an inherent risk of exposure to CoVID-19 exists in any public place where people are present.

By participating you voluntarily assume all risks related to exposure to CoVID-19 and agree not to hold NAPCRG or any of their affiliates, directors, officers, employees, agents, contractors, exhibitors, sponsors or volunteers liable for any illness, injury, disability or Public Health restrictions including, but not limited to mandatory quarantine requirements. Moreover, you also agree to follow all local and property specific protocols such as, but not limited to, capacity limits, screening, masking, physical distancing and collection of contact information where required.

During the Conference, Event and/or Meeting:

• NAPCRG strongly recommends all onsite attendees be up to date with their COVID-19 vaccinations.
• NAPCRG strongly recommends adherence to the local public health guidelines and restrictions at the time of the Conference, Event and/or Meeting.
• NAPCRG strongly recommends preventing the spread of respiratory viruses by:
  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
  • Avoiding touching eyes, nose, and mouth with unwashed hands.
  • Covering your nose and mouth when coughing or sneezing.
  • Disposing of used tissues immediately in an appropriate garbage.
  • Respecting the personal space of others.
• NAPCRG strongly recommends that you not attend any NAPCRG in person sessions, meetings or events if you are unwell.
• NAPCRG strongly encourages you to bring an appropriate mask or facial covering to wear if necessary. Three-ply masks will be available at the conference, event and/or meeting venue.
• NAPCRG is not responsible or liable for any travel, hotel or other incidental costs incurred, please plan accordingly.

Updated July 10, 2023

Conference Discount Statement - 2024 NAPCRG Annual Meeting

Thank you for your interest in attending the NAPCRG Annual Meeting. Unfortunately, we are not in a position to extend further discounts in the registration fee. 

We realize that there continue to be challenges in attending in-person meetings given inflation and travel expenses, reductions in institutional support and limited external funding and grants. Like other membership organizations, NAPCRG has been challenged too. Hosting a meeting at a hotel is more expensive than hosting one virtually.

Accommodations for Attendees in Developing Countries

NAPCRG is committed to developing its global footprint. In the past for virtual conferences, NAPCRG has sometimes been able to offer some financial assistance for registration fees to those attendees who are based in a developing country (as defined by World Organization of Family doctors).

We realize that there continue to be challenges in attending in-person meetings given inflation and travel expenses, reductions in institutional support and limited external funding and grants. Like other membership organizations, NAPCRG has been challenged too.

This kind of assistance is much more limited in 2024 as our expenses for an in-person conference are more considerable than those of virtual meetings. Please share details about where you are coming from and describe your situation so that we can have this evaluated by our Executive Committee.

Equal Opportunity Statement

NAPCRG is dedicated to providing a harassment-free experience for participants regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, religion, or other protected status. NAPCRG events are working conferences intended for professional networking and collaboration.

Special Assistance
If you require special assistance onsite, please contact NAPCRG staff onsite during the meeting or email us with questions napcrgoffice@napcrg.org.